Set aside distractions. Another consideration for positive virtual meetings is to set expectations before the session starts. Make sure that participants come into the session with a crystal-clear idea of what to expect. Limit the number of ground rules to 12. What to do when meeting rules are violated. Keep the list of meeting rules as short as possible, while still achieving the objectives. Part of the series: Running a Business. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Encouraging all group members to practice active listening is vital for creating an environment where all members of the group feel respected and heard. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. The facilitator explains ground rules to other members of the group, for example: 1. She’s been facilitating teams of executives and managers in making better decisions and achieving greater results for over 20 years. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. The facilitator is there to guide the process of deriving and checking the group’s ground rules. This short paper is about how organizations can get high results in meetings that are governed by ground rules and led by a facilitator. Together, the Ground Rules, assumptions and values speak to the importance of truly listening to each other, sharing all relevant information; acknowledging and being curious about how other people see things … and many other aspects of working together effectively as a group. It is up to you but we need rules. Set Clear Expectations & Ground Rules Ahead of Time. As a facilitator your role is to: Establish ground rules for participation (e.g., raising hand, unmuting, etc.) In class we have talked extensively about facilitator/group ground rules and the group effectiveness model. Communicates with respect, and promotes clarity and inclusion. Use compelling visuals versus text-heavy PowerPoint slides. Members do not engage in side discussions. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Below are six simple ground rules for facilitating in the virtual classroom: 1. Use ground rules to manage individual and group behavior during meetings and workshops. (These are in no particular order. Ground Rules Synonyms GR … Shares and enforces meeting ground rules with participants. 2) Everyone is responsible for this space. Ground rules—the set of behaviors that group members agree to use in their interactions—are essential for effective groups and teams. 4. By doing this, you help everyone focus on the task at hand. Ground rules are a short list of expectations to guide how a group works together. If decision is reached by consensus, then all members act as a united front to support decision. Suspension usually awaits those that don’t. 2. Start from a place of belief. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. Document them and communicate them but manage them and stick to them throughout the workshop. 3) Trust people’s lived experiences. • Follow the ground rules set by the facilitator. Remember, silence is sacred, too. Ground Rules: How To . And maybe that philosophy should carry over to your strategic meetings. Ground Rules for Facilitators. Create Ground Rules. Facilitators and consultants also improve their effectiveness by using […] 1-630-954-5880 Contact Us Training Calendar. Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. At the start of the meeting, and throughout, your role is to use to ensure the meeting keeps progressing towards a successful outcome. Rules for Participants • Keep a positive and welcoming attitude. Have these ready on a white board and reveal them at the beginning of the workshop. • Stay focused on the topic of the group. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Single slip-ups can usually be given a pass. Silence is considered agreement with the decision to be made. • Be present in the moment. Select those that are appropriate to your group’s needs. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. This facilitation approach uses nine Ground Rules which are based on five core assumptions and values. You may prefer to scribble them onto a flip chart as you go. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. Techniques » Facilitated workshops » Workshop ground rules. The information here is sourced well and enriched with great visual photo and video illustrations. Each attendee will decide whether or not to abide by the Ground Rules, just as professional athletes decide whether or not they will abide by league rules. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. • Participate as you are comfortable; accept that other members may be silent. Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. Ground rules for facilitators include making sure to choose a theme before a meeting. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. 5. Your giving circle should be a place where all members feel their voices and opinions are wanted and valued. They then can refer back to the list when they sense that participants are failing to follow one or more of the items. If the rules are too many, it is easier for participants to forget them. Ground rules for facilitators include making sure to choose a theme before a meeting. Hello, we provide concise yet detailed articles on "Ground Choices: Meeting Ground Rules For Facilitators" topic. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. Ground Rules, also referred to as Operating Norms or Operating Agreements (we’ll use this latter term from now on), form the boundary of a group’s process container. Repeats may require the ground rule being restated. Solicits agenda items two days before meeting. Ground rules govern the behavior of people in a meeting. Display the ground rules so that they’re visible to everyone. Facilitator Role. Possible rules or expectations for the facilitator or group leader: Prepares meeting room and makes it physically comfortable. About ground rules. I’m a facilitator and I work with organizations that want to improve themselves. Such agreements are called: Ground Rules (GR). Use the ground rules to check on and improve the quality of the group’s interactions. Skip to content . At the meeting itself, as the facilitator, you'll set the scene and ensure that participants are clear about the desired outcome, the agenda, the ground rules and expectations for the event. [7] They are based on an assumption of equality and fairness. A little bit of structure will ensure that you get more done. Facilitators Role Facilitators Role 555 Facilitator Intervention Facilitator Intervention 666 Focus Se Focus Sessionsssionsssions 777 ... technique, series of steps, set of ground rules, or exer-cise that helps the group accomplish its task. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. 2. Members do not interrupt each other. Post the ground rules in a prominent place at every meeting. 4) Everyone is invited to speak; it is not a requirement. Some teachers and facilitators who are with a certain group over an extended period of time will bring the list of ground rules (on news print or some other transportable medium) back to the group for every session or class period. Without having some ground rules, Those rules were — and still are — necessary for playing baseball fairly across venues that are not exactly the same. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. We know that to have effective group communication, as facilitators we need to make sure the ground rules are being followed and that the parts that make up the effectiveness model are working. Participating Facilitator – The facilitator starts out much like a meeting manager, setting the agenda, establishing ground rules, and initiating the discussion. But the facilitator also actively engages as a participant in the discussion, frequently offering his own views, giving opinions on topics, and expressing disagreement with various comments. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. Suggested “Ground Rules” 1) Be present. So there you have it – 12 Ground Rules for Successful Strategic Meetings. 3. When you find the article helpful, feel free to share it with your friends or colleagues. “drop-in”, there may not be rules regarding regular attendance. FACILITATOR GUIDE and TIPS. Search: Search. Bring all of yourself to the discussion. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. Acts as the neutral person. Although facilitation changes based on the exercise and participating audience, facilitators should ensure they have a thorough understanding of the purpose of the ESK and provide notetakers with guidance on what they should be capturing. Discussions uniquely unfurl based upon the interests and needs of the group members for that particular meeting. I’m Tom Romito. Ground rules are monitored by the whole group, for the group. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. They are sometimes called working agreements, guidelines, or expectations. Members can disagree with each other. Checking the group were — and still are — necessary for playing baseball fairly across venues are... 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