Set aside distractions. Make sure that participants come into the session with a crystal-clear idea of what to expect. Search: Search. Acts as the neutral person. At the meeting itself, as the facilitator, you'll set the scene and ensure that participants are clear about the desired outcome, the agenda, the ground rules and expectations for the event. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. Have these ready on a white board and reveal them at the beginning of the workshop. • Be present in the moment. Some teachers and facilitators who are with a certain group over an extended period of time will bring the list of ground rules (on news print or some other transportable medium) back to the group for every session or class period. Techniques » Facilitated workshops » Workshop ground rules. Skip to content . But the facilitator also actively engages as a participant in the discussion, frequently offering his own views, giving opinions on topics, and expressing disagreement with various comments. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. Display the ground rules so that they’re visible to everyone. Below are six simple ground rules for facilitating in the virtual classroom: 1. At the start of the meeting, and throughout, your role is to use to ensure the meeting keeps progressing towards a successful outcome. Ground rules govern the behavior of people in a meeting. I’m a facilitator and I work with organizations that want to improve themselves. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. Part of the series: Running a Business. 5. Ground Rules for Facilitators. Single slip-ups can usually be given a pass. As a facilitator your role is to: Establish ground rules for participation (e.g., raising hand, unmuting, etc.) Ground rules are monitored by the whole group, for the group. Use compelling visuals versus text-heavy PowerPoint slides. Use ground rules to manage individual and group behavior during meetings and workshops. Example Workshop Ground Rules (Principles: Guidelines for Participation) Reference Chapter 6 in Requirements by Collaboration by Ellen Gottesdiener, Addison-Wesley, 2002. Discussions uniquely unfurl based upon the interests and needs of the group members for that particular meeting. Select those that are appropriate to your group’s needs. She’s been facilitating teams of executives and managers in making better decisions and achieving greater results for over 20 years. Without having some ground rules, Suggested “Ground Rules” 1) Be present. Repeats may require the ground rule being restated. Facilitators Role Facilitators Role 555 Facilitator Intervention Facilitator Intervention 666 Focus Se Focus Sessionsssionsssions 777 ... technique, series of steps, set of ground rules, or exer-cise that helps the group accomplish its task. [7] They are based on an assumption of equality and fairness. A little bit of structure will ensure that you get more done. This short paper is about how organizations can get high results in meetings that are governed by ground rules and led by a facilitator. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. Communicates with respect, and promotes clarity and inclusion. 2) Everyone is responsible for this space. If the rules are too many, it is easier for participants to forget them. Together, the Ground Rules, assumptions and values speak to the importance of truly listening to each other, sharing all relevant information; acknowledging and being curious about how other people see things … and many other aspects of working together effectively as a group. Keep the list of meeting rules as short as possible, while still achieving the objectives. About ground rules. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. They are sometimes called working agreements, guidelines, or expectations. 2. • Follow the ground rules set by the facilitator. When you find the article helpful, feel free to share it with your friends or colleagues. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. Ground rules—the set of behaviors that group members agree to use in their interactions—are essential for effective groups and teams. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. • Participate as you are comfortable; accept that other members may be silent. The term ground rules was originally used to describe the rules of baseball that teams agreed to use in a particular venue, or grounds. Create Ground Rules. Hello, we provide concise yet detailed articles on "Ground Choices: Meeting Ground Rules For Facilitators" topic. What to do when meeting rules are violated. Ground rules for facilitators include making sure to choose a theme before a meeting. Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. FACILITATOR GUIDE and TIPS. Ground rules for facilitators include making sure to choose a theme before a meeting. 3) Trust people’s lived experiences. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. It is up to you but we need rules. Start from a place of belief. So there you have it – 12 Ground Rules for Successful Strategic Meetings. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Such agreements are called: Ground Rules (GR). While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. 2. The facilitator explains ground rules to other members of the group, for example: 1. Refer to the ground rules at the beginning of each team meeting, during the critique, and during a team intervention. Members do not engage in side discussions. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. Rules for Participants • Keep a positive and welcoming attitude. Set Clear Expectations & Ground Rules Ahead of Time. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. And maybe that philosophy should carry over to your strategic meetings. Remember, silence is sacred, too. Use the ground rules to check on and improve the quality of the group’s interactions. Limit the number of ground rules to 12. Bring all of yourself to the discussion. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. 3. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. Document them and communicate them but manage them and stick to them throughout the workshop. Although facilitation changes based on the exercise and participating audience, facilitators should ensure they have a thorough understanding of the purpose of the ESK and provide notetakers with guidance on what they should be capturing. “drop-in”, there may not be rules regarding regular attendance. You may prefer to scribble them onto a flip chart as you go. Solicits agenda items two days before meeting. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. Members can disagree with each other. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. The facilitator is there to guide the process of deriving and checking the group’s ground rules. Members do not interrupt each other. Ground Rules Synonyms GR … I’m Tom Romito. Silence is considered agreement with the decision to be made. Each attendee will decide whether or not to abide by the Ground Rules, just as professional athletes decide whether or not they will abide by league rules. Facilitators and consultants also improve their effectiveness by using […] Facilitator Role. In class we have talked extensively about facilitator/group ground rules and the group effectiveness model. If decision is reached by consensus, then all members act as a united front to support decision. • Stay focused on the topic of the group. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. Encouraging all group members to practice active listening is vital for creating an environment where all members of the group feel respected and heard. Ground Rules: How To . They then can refer back to the list when they sense that participants are failing to follow one or more of the items. 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